Challenges

sfb Higher Technical College for Technology and Management is one of Switzerland’s largest higher technical colleges, offering practice oriented, in-service education across ten locations for more than 50 years. As a non-profit organization with limited resources, sfb relies on Microsoft 365 as a highly integrated digital learning environment. With rapid adoption and more than 1,500 Teams for courses and classes, the institution needed scalable governance that protects quality and security without adding manual workload.

Key challenges included:

• Providing secure and compliant learning spaces while Teams and SharePoint sites grow rapidly
• Keeping a best-of-breed, automation friendly environment without expensive custom builds
• Maintaining consistent structure across more than 1,500 course Teams
• Avoiding long term sprawl and complexity that would require ongoing manual effort
• Reducing risk of data leaks from unmanaged permissions and external access

Solutions

Together with Swiss IT Professional, sfb implemented EasyLife 365 Collaboration to bring automated governance, transparency, and lifecycle control into its Microsoft 365 learning platform. The solution enforces consistent security and compliance standards while keeping Teams and SharePoint flexible for education.

Key capabilities included:

• Template based provisioning for course Teams and SharePoint sites with naming rules and predefined settings
• Automated ownership and usage confirmations to validate active learning spaces
• Regular access reviews for membership and permissions
• Policy based archiving or removal of inactive or unconfirmed spaces
• Controlled guest access through guest templates and invitation policies

Result

EasyLife 365 Collaboration enables sfb to run a secure, scalable, and cost-efficient Microsoft 365 education platform with minimal admin effort, even as adoption continues to grow.

Key results included:

• Secure growth to nearly 2,000 Teams without added IT workload
• Uniform learning space quality through consistent template-based creation
• Lower risk from reduced edge case configurations and tightly controlled guest access
• Savings of over 15,000 CHF and around one month of development time
• Strong feedback from users and the implementation partner on ease of use and support